Admin settings - Looker Studio Pro

Looker Studio Pro licenses are available at no cost to users of a Looker instance. Accept and assign your complimentary licenses as part of a new or an existing Looker Studio Pro subscription to get started using Looker Studio. More information about the terms of this offer is available in the Looker Studio Help Center article Complimentary Looker Studio Pro licenses offer details.

This page discusses how to accept the complimentary Looker Studio Pro licenses that have been allocated to your Looker account and to select the Google Cloud project that hosts your Looker Studio Pro content. For instructions about accepting complimentary Looker Studio Pro licenses for a Looker (Google Cloud core) instance, see the Accept complimentary Looker Studio Pro licenses for a Looker (Google Cloud core) instance.

Before you begin

Important: Complimentary Looker Studio Pro licenses are available for Looker-hosted instances. Instances hosted in the Google Cloud must be on Looker 22.16 or later, and instances hosted by other cloud providers must be on Looker 23.4 or later. All Looker users who will use Looker Studio must also be a Google Workspace or Cloud Identity user.

Because a Looker account is associated with a Looker Studio Pro subscription through the Google Cloud project that hosts Looker Studio Pro content, we recommend that you set up a Google Cloud project for your Looker Studio content before you accept your instance's allotted complimentary licenses.

Note: A Looker account, as defined in your Looker agreement, can be associated with only one Looker Studio Pro subscription.

Required roles

Different permissions are required to perform each of the following tasks:

• Accept complimentary Looker Studio Pro licenses
• Set up a self-service subscription to Looker Studio Pro

To get the permission that you need to accept complimentary Looker Studio Pro licenses, ask your Looker admin to grant you the Admin Looker role.

To get the permission that you need to set up a self-service subscription to Looker Studio Pro, ask your Identify Access Management administrator to grant you a role containing the lookerstudio.pro.manage permission for the Google Cloud project that hosts your Looker Studio Pro content. The Owner (roles/owner) IAM role and the Looker Studio Pro Manager (roles/lookerstudio.proManager) contain this permission by default, but you may be able to get this permission with custom roles or other predefined roles.

For more information about granting Identify Access Management roles, see Manage access.

Accept Looker Studio Pro licenses

The number of complimentary Looker Studio Pro licenses that are allocated to your Looker account is determined by the number of Looker licenses that are included in your Looker agreement. To accept these licenses, follow these steps:

1. In the Admin panel of your Looker instance, navigate to the Platform section and select the Looker Studio Pro page. If your Looker account utilizes multiple instances, you can accept your complimentary licenses in any instance.
2. Enable the Accept Looker Studio Pro licenses toggle.

Important: By accepting these complimentary licenses, you agree to the Google Cloud Platform Terms of Service. Use of Looker Studio Pro (even when connected to Looker) is subject to the agreement under which you use Google Cloud, not your Looker agreement.

Select a Google Cloud project

Important: Once you have associated your Looker instance with a Google Cloud project, disabling the Accept Looker Studio Pro licenses toggle automatically converts the complimentary Looker Studio Pro licenses to paid licenses within 24 hours, subject to Looker Studio Pro pricing.

After you have accepted the complimentary Looker Studio Pro licenses, you must associate your Looker account with a Google Cloud project. We recommend that you use a Google Cloud project that is dedicated to your Looker Studio Pro content. For new Looker Studio Pro subscriptions, you may need to create a new Google Cloud project before following the steps in this section. More information about Google Cloud project requirements is available in the Looker Studio Help Center article Start a new Pro subscription.

To select your Looker Studio Pro Google Cloud project, follow these steps on the Looker instance in which you accepted the complimentary Looker Studio Pro licenses:

1. In the Admin panel of your Looker instance, navigate to the Platform section and select the Looker Studio Pro page.
2. In the Google Cloud Project Number field, enter the project number for the Google Cloud project that hosts your Looker Studio Pro content.
3. Click Save.

Important: You cannot change the Google Cloud project for an existing Looker Studio Pro subscription. Instead, you can create a new subscription based on a different project, add licenses and users, move any Pro content to the new project, and then cancel the old subscription. To learn more about what happens when you cancel a Looker Studio subscription, see Effects of canceling a Looker Studio subscription.

Transfer complimentary Looker Studio Pro licenses to a different subscription

You can transfer complimentary Looker Studio Pro licenses from one Pro subscription to another Pro subscription. Set up the new subscription first, then follow these steps in your Looker instance to associate the instance with the new subscription:

1. In the Admin panel of your Looker instance, navigate to the Platform section and select the Looker Studio Pro page.
2. In the Google Cloud Project Number field, enter the project number for the new Google Cloud project selection.
3. Click Save.

The Google Cloud Project Number field now displays the Google Cloud project number for the new Looker Studio Pro subscription.

Important: Looker Studio Pro licenses in the original project will be converted to paid licenses, subject to Looker Studio Pro pricing. To avoid being charged for these licenses, cancel the original subscription.

Effects of canceling a Looker Studio Pro subscription

If the Looker Studio Pro subscription is canceled, Looker will no longer recognize the subscription. Although the Looker instance won't reflect that the instance and the Looker Studio Pro subscription are no longer linked, you will no longer be billed for Looker Studio Pro usage on the Google Cloud project. Your Looker instance's Looker Studio Pro licenses are still available if you reinstate your subscription (within the 30-day grace period) or initiate a new subscription. The no-cost version of Looker Studio is also available for use.

For more information about the effects of canceling a Looker Studio Pro subscription or deleting a Google Cloud project that is associated with a canceled subscription, see the Looker Studio Help Center article Cancel a Looker Studio Pro subscription.

Next step: Add users to your Looker Studio Pro subscription

Once you have accepted your complimentary licenses, you can finish setting up your new Looker Studio Pro subscription. Click Add users to add subscription users from the Looker Studio Pro homepage within the Google Cloud console. Alternatively, click add users in Looker Studio Pro to navigate straight to Looker Studio. Set up a new Looker Studio Pro subscription by following the steps that are outlined in the Looker Studio Help Center article Start a new Pro subscription.

If you have an existing Looker Studio Pro subscription, your complimentary licenses have been applied automatically to your existing Looker Studio Pro users, and they can now use Looker Studio Pro!