Creating a dashboard-only user

In Looker, admins can limit a user's access to only the ability to view dashboards. Looker admins can do this by using a combination of model sets, permission sets, and content access to create a role that you can apply to a user or a group of users.

To create a dashboard-only user, follow these steps:

  • Create a new model set on the Roles page (under Admin > Roles). Select only the models that contain the LookML that is used in the tiles of the dashboard or dashboards that you want the dashboard-only user to access.
  • Create a new permission set with limited permissions. For example, if you want the user to see only LookML dashboards, select the see_lookml_dashboards permission:

    LookML dashboard-only user permission set with only the access_data and see_lookml_dashboards permissions selected.

    If you want the user to also be able to see user-created dashboards in folders, select both the see_lookml_dashboards and the see_user_dashboards permissions:

    Dashboard-only user permission set with the access_data, see_lookmL_dashboards, see_looks, and see_user_dashboards permissions selected.

  • To allow users to view dashboards, you also need to give the user access to the folder or folders in which the dashboard or dashboards are saved. Under Admin > Content Access, highlight the folder or folders that you want users to access, and select Manage Access. Add the group or user being created and give them View access.
  • Finally, in Admin > Roles, select the New Role button to create a new role. Assign the model set and permission set you just created to the new role. Select the individual user(s), or a group of users, to be given the new role, which will limit their access to dashboards only.

Users and groups can have more than one role. Make sure the users or groups whose access you wish to limit are not assigned to other roles with greater access.