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Arquivei creates architecture for data democratization with Google Cloud

About Arquivei

Arquivei is a Brazilian company offering products and services to manage tax-related documents quickly and securely. The company now has 15k customers and manages tax documents for 100k organizations.

Industries: Technology
Location: Brazil

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The company can now process large volumes of documents, which can be used easily and flexibly by several transactional and analytical applications.

Google Cloud results

  • Increased database scalability and performance
  • High volume of processes conducted daily
  • 1.5 billion electronic invoices migrated in under 24 hours
  • Several teams now leverage insights from analysis

Reduced costs by ~20%

Arquivei is a company based in São Carlos (São Paulo state). Its main product is a web platform for managing electronic tax documents. Employing around 370 staff, it aims to reduce the level of bureaucracy involved in solutions for electronic tax documents by facilitating access to them and related information.

Arquivei also offers a wide range of additional products for business departments that use data contained in electronic tax documents, such as Tax, Procurement, Sales, Compliance, and Finance. By making it easier to manage tax-related data, companies can gain a more strategic view of their businesses.

Digital-native Arquivei first relied on another cloud provider. In 2018, after participating in Google for Startups Accelerator, a program supporting successful, diverse, and inclusive startup communities across the globe, the company began reimagining its cloud architecture.

"We chose to migrate our environment to reduce costs and build a closer relationship with Google Cloud’s products team, whose guidance at deployment was significant. The data tools available to us were also a differential, which was certainly another major consideration."

Rafael Girolineto, Director of Technology, Arquivei

Opportunities brought by innovation in IT

Migration kicked off in 2018 and took a few months to complete. Throughout the process, Arquivei received support from Google Cloud’s professionals, who provided guidance and tailored solutions based on the company’s needs. The purpose was to give a more granular view over the new infrastructure to leverage the most out of it.

The electronic tax document platform architecture is now based on three processes: document ingestion, storage, and data availability for product teams.

For ingestion purposes, the company uses Pub/Sub to orchestrate and queue up all documents. For storage, Cloud Bigtable and Filestore come into play. Dataflow is also used to replicate indexed data from XML files into BigQuery.

In terms of data availability, Cloud Bigtable and BigQuery are sources of information that Arquivei’s APIs can query. Cloud Storage is used to provide availability of binary files and to help create compressed files.

"I believe BigQuery’s system is critical to our company as it helps us access business and product information, as well as obtain insights. Not only can we now restrict access, but also follow dashboards, attain potential opportunities, and assess challenges we need to overcome."

Rafael Girolineto, Director of Technology, Arquivei

The advantages of good performance

For Rafael Girolineto, the level of scalability and performance of Google Cloud’s databases make them an essential part of the company’s architecture and enable data democratization.

Supporting high volumes of processes performed daily is another advantage, which makes backup replication easier using Dataflow.

The number of native connectors available between services also enables the company to scale business more efficiently and quickly deliver software to product engineering teams.

In the end, figures speak for themselves: the new infrastructure made it possible to migrate 1.5 billion electronic invoices in under 24 hours, and also to lower costs by nearly 20% after the migration.

"Computing is now extremely fast and we can now ensure flexibility, which is essential for testing models. We managed to reduce latency and draw more insights from analysis, and we will continue assessing any and all progress, with regular meetings to discuss future projects involving Google Cloud."

Rafael Girolineto, Director of Technology, Arquivei

The IT team is currently assessing other Google Cloud solutions. The company intends to explore the advantages of Looker so that it can create a data exploration platform. In the mid-term, there are plans for a machine-learning-tool project, meaning that innovation will continue to play a role in Arquivei’s future.

Tell us your challenge. We're here to help.

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About Arquivei

Arquivei is a Brazilian company offering products and services to manage tax-related documents quickly and securely. The company now has 15k customers and manages tax documents for 100k organizations.

Industries: Technology
Location: Brazil