AODocs: Delivering an enterprise document management solution

About AODocs

AODocs brings enterprise-grade document management features to Google Drive, allowing organizations to control and organize their files while preserving the ease of use, cost effectiveness, and mobility of Google Drive.

Industries: Technology
Location: United States

By building its document management service on Google Cloud Platform, AODocs can scale with a growing customer base while reducing staffing costs and delivering fast, uninterrupted service.

Google Cloud Results

  • Scales to meet demand with more than 115 million documents
  • Delivers uninterrupted service to 2.3 million users in 85 countries
  • Reduces staffing costs by at least $500,000 a year

Adding 200K documents a day

Google Cloud Technology Partner AODocs helps companies get the most out of the way they work with Google Drive. With the AODocs enterprise document

management platform, every department—from HR, to Legal, and R&D—can keep their documents organized, comply with regulations, and improve the efficiency of their business processes. AODocs also makes it easy for enterprises to replace their legacy document management applications such as SharePoint, Lotus Notes, and OpenText, with a system that is fully integrated with their Google Drive.

“Building AODocs on top of Google Cloud Platform was an obvious decision—we wanted to run our infrastructure on a platform with excellent performance and security, while allowing our product to automatically scale with our growing customer base.”

Stéphane Donzé, Founder and CEO, AODocs

When AODocs first launched, it had a fundamental decision to make: Which cloud platform should it use to build its new service? It chose Google Cloud Platform for its scalability, high performance, and suite of integrated tools that could free its engineers from managing infrastructure.

“Building AODocs on top of Google Cloud Platform was an obvious decision,” says Stéphane Donzé, Founder and CEO at AODocs. “We wanted to run our infrastructure on a platform with excellent performance and security, while allowing our product to automatically scale with our growing customer base.”

Adding 200,000 documents per day

AODocs uses Google App Engine to run the primary set of services for its enterprise document management service. Google App Engine automatically scales as AODocs adds new customers, with fast performance and almost zero downtime since the product was first released several years ago. It also lets AODocs roll out new versions of software quickly, without interrupting users’ access to documents.

Google Cloud Datastore and Google BigQuery work together to help AODocs monitor user activity and troubleshoot issues. AODocs customers add more than 200,000 documents to the AODocs platform every day. The service records millions of daily events in its audit log, a vital store of information about how the service is running. The log is stored in Cloud Datastore.

“Thanks to Cloud Datastore, we don’t need to worry about the amount of information we store—we just record everything,” says Clément Denis, CTO at AODocs. “And using Big Query’s real-time streaming, we can track every API call we make to G Suite services, allowing us to quickly diagnose any issue in production.”

2.3 million users in 85 countries

Google Cloud Platform has helped AODocs grow quickly since its launch: From Whirlpool to The United Nations, its service is now installed on G Suite domains serving more than 2.3 million users in 85 countries. More than 115 million Google Drive documents are managed by the platform.

“Our customers have a feature-rich, effective document management solution thanks to Google Cloud Platform.”

Stéphane Donzé, Founder and CEO, AODocs

“Security is particularly important for our customers because they trust our service with their business- critical documents,” says Stéphane. “Building on top of Google Cloud Platform helped AODocs get SOC 2 certified, thanks to the security of Google’s network infrastructure and data centers.”

Improving service, reducing costs

Google Cloud Platform has freed AODocs engineers to focus on improving its service rather than managing infrastructure. Thanks to Google Cloud Platform, AODocs upgrades its software approximately 10 times a month, without any service interruption, and can run at reduced cost.

Stéphane estimates that because his staff doesn’t have to manage servers and a data center, AODocs can operate with four to five fewer engineers than it would otherwise need, saving at least $500,000 per year.

“Our customers have a feature-rich, effective document-management solution thanks to Google Cloud Platform,” adds Stéphane. “We’re confident our product will be able to handle our growing user base while maintaining the user experience and security that our G Suite customers are used to.”

About AODocs

AODocs brings enterprise-grade document management features to Google Drive, allowing organizations to control and organize their files while preserving the ease of use, cost effectiveness, and mobility of Google Drive.

Industries: Technology
Location: United States
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