Secure Payments: Handling Payments Over the Phone
The Secure Payments feature allows for payments to be made over the phone through a pre-determined flow without the agent on the line during the transaction. As an Agent, you will initiate the payment process and be able to follow along via the Agent Adapter as the consumer progresses through. To activate this feature contact support.
Once the payment action has been initiated, the caller will be placed into a payment flow which is a series of prompts. As an Agent, you should tell the caller what to expect and to have their credit card and associated billing information handy. Once you initiate the action, the caller will not be able to hear you and you will not be able to hear them or anything they enter.
From the Agent Adapter, click Actions > Request Payment to bring up the Payment Request form.
(Optional) If you click before you are ready, you can click the exit button (X) to cancel the payment request.
Enter the name of the item the caller is purchasing.
Enter the total item amount to pay (including tax + shipping when applicable).
Click Send to Pay to prompt the caller to begin the payment process.
Entering status: You are able to see when a caller is filling out each payment step.
Complete: Once completed, the payment step will show a green checkmark.
Payment Success: If entered correctly, agents will see a successful payment notification.
Payment status: A comment/activity with the following information is posted in the CRM record:
Agent: [Agent's name]
Product Name: [Product Name as entered by the agent]
Transaction ID: [Transaction ID auto-generated]
Amount Charged: [$XX.XX]
Payment Status: [Success / Failed]
Timestamp: [Year-Month-Day Hour:Minute:Second]
Next Steps: Follow your company's procedures following a completed payment.
Once the payment is initialized by an Agent, the caller will hear the following voice prompts below. After every input, the customer will be told to press 1 to confirm their entry or to press 2 to re-enter the information for the following:
Total amount confirmed: Confirms or denies the amount entered by the agent.
Credit Card Number: Enters their credit/debit card information.
Expiry Date: Enters the expiration date on their credit/debit card.
CVC Code: Enters the three or four-digit code located on the back of their card.
Zip Code: The customer enters the zip code associated with their billing address.
Fail/Success Message: A message shown that indicates if the payment was successful or failed.
- Failure occurs if the customer typed in incorrect information too many times or if they waited more than 60 seconds with no input following a voice prompt request.
- Consumers can press * to cancel the payment process and return to the call.
The consumer will be reconnected with the Agent after success/failure of the payment input.