Configure personalization and memory

This document shows how to configure and manage the personalization and memory features in Gemini Enterprise. These settings allow you to control how Gemini Enterprise uses your information to create a more relevant, context-aware, and efficient experience.

Personalization is activated in stages. It starts with basic information that you provide, and becomes more powerful as you connect your work applications.

Before you begin

Your administrator needs to share the Gemini Enterprise app URL with you. For more information, see View the search web app.

Configure personalization and memory settings

To tailor how Gemini Enterprise responds to your questions, you can provide specific details about your role and preferences. This information helps Gemini Enterprise understand your context and provide more relevant and helpful answers.

To configure the personalization and memory settings, follow these steps:

  1. Navigate to your Gemini Enterprise app.

  2. Navigate to the personalization settings dialog:

    • If you are a new user, click Authorize Now to authorize Gemini Enterprise to connect to your apps.

      This image shows the Authorize Now button for new users.

    • If you have already authorized Gemini Enterprise to connect to your apps, click Settings > Personalization.

      This image shows the personalization menu path for existing users.

  3. To allow Gemini Enterprise memory to use your data and provide more relevant responses, connect your data sources:

    1. To connect a data source, click the toggle to the on position.
    2. Click Save.

    This image shows the toggles for connecting or disconnecting data sources.

  4. To personalize your data, in the Customization section, enter the following information. This information helps the assistant generate more relevant answers:

    1. For Preferred name, enter the name you'd like the assistant to use when responding to your queries.

    2. For Your role or job title, enter your job title.

    3. For Your industry, select the industry you work in.

  5. Click Save and close the Settings dialog.

Disconnect a data source from the memory feature

The core memory feature is enabled by default. You cannot disable the memory feature, but you can opt out of specific data sources by using the toggles in the Settings dialog.

To remove a specific data source from the Gemini Enterprise memory feature, follow these steps:

  1. Navigate to your Gemini Enterprise app.

  2. Click Settings > Personalization.

  3. To disconnect a data source, click the toggle to the off position.

Turn off personalization and memory

Administrators can turn off memory and personalization profiles for all users within their organization by following these steps:

  1. In Gemini Enterprise, go to the Gemini Enterprise page.
  2. Choose your Gemini Enterprise app.
  3. Click Configurations > Feature Management tab.
  4. To turn off personalization and memory, click Memory and customization.
    This setting is turned on by default.
  5. Click Save.