Share notebooks

This page describes how to share notebooks between users and also how to revoke notebook sharing.

Sharing notebooks is one of the few user features that differs between NotebookLM Enterprise and the personal NotebookLM products.

Who can you share notebooks with?

You can share your notebooks with others if they fulfill the following criteria:

  • They're users in the same project.

  • They've been granted the Cloud NotebookLM User role. For more information, see Grant NotebookLM Enterprise roles to users.

  • They're in the same workforce pool.

  • They have a NotebookLM Enterprise or Google Agentspace license.

Sharing permissions

There are two levels of sharing permissions:

  • Viewer: Viewers can interact with the notebook but otherwise have limited access. For example, viewers can't upload sources or add notes.

  • Editor: Editors have the same permissions as the notebook owner with the following exceptions. Editors can't:

    • Delete notebooks
    • Share notebooks
    • Revoke access to notebooks

If a user is assigned both the permissions, the highest permission is granted. For example, if a person belongs to one group with editor permissions and another group with view permissions, that person can edit the notebook.

Notebooks that can't be shared

If your notebook is integrated with Google Agentspace and you added sources from Agentspace search results, then you can't share those notebooks.

Similarly, if a notebook is already shared, you can't add sources to it from Agentspace.

Share a notebook with individuals

To share a notebook with people using their email addresses, follow these steps:

  1. Click Share.

  2. Type comma separated email addresses and click .

  3. Optional. Clear the Notify people checkbox if you don't want the people you add to receive an email telling them that you've shared the notebook.

  4. Set the permissions to Viewer or Editor.

  5. Click Send.

    After you've shared the notebook with someone, they'll find the shared notebook at the top of the notebook list on their My Notebooks page.

Share a notebook with a group

You can share a notebook with others using an email distribution group such as a Google group or a Microsoft Entra ID group.

Before you begin

If you plan to share notebooks with groups of users, find out from your administrator whether Microsoft Entra ID is used with Workforce Identity Federation to federate users of NotebookLM Enterprise. If so, find out whether federation is configured to use extended attributes with System for Cross-domain Identity Management (SCIM).

  • If Microsoft Entra ID with SCIM: share notebooks with groups by entering group names (step 2 of the procedure below).

  • If Microsoft Entra ID without SCIM: share notebooks with groups by entering group IDs (step 2 of the procedure below).

For more information about authentication frameworks that support NotebookLM Enterprise, see Supported frameworks.

Procedure

To share a notebook with a group, follow these steps:

  1. Click Share.

  2. In the Add people and groups field, type the name of the group that you want to share the notebook with (for example, my-google-group@example.com), and click .

  3. Set the permission to Viewer or Editor.

  4. Click Share.

    After you've shared the notebook with a group, each member of the group receives an email with a message saying that you've invited them to edit or view the notebook. A link to the notebook is included in the message. The group member doesn't see the notebook in their My Notebooks page until after they've clicked the notebook link in the email.

Revoke access to a notebook

If you've shared a notebook with someone and you decide that you no longer want that person to have access to the notebook, then you can revoke sharing.

To revoke access to a notebook, follow these steps:

  1. Click Share.

  2. Select Revoke access next to the email address of the person.

  3. Click Send.