Get licenses for NotebookLM Enterprise

This page describes how to get subscriptions for NotebookLM Enterprise, assign licenses to your users, and what to do when subscriptions expire.

About licenses

To sign in to the NotebookLM Enterprise app, a user must have a license. Licenses can be assigned to users manually or automatically.

  • Manually-assigned licenses: These belong to an individual user and are associated with the user's email address.

    Manually-assigned licenses are best for users who rely on the NotebookLM Enterprise app and use it often.

  • Automatically-assigned licenses: You can choose to have licenses that are part of a subscription be automatically assigned to a user the first time that the user accesses the NotebookLM Enterprise interface. This is a way to distribute licenses in bulk without having to assign licenses to each individual separately.

Licenses are specific to multi-region. For example, if users want access to notebooks in both the us multi-region and global, assign them a license in each.

About subscriptions

You buy licenses by the subscription. A subscription contains at least 15 licenses and can contain up to 5,000 licenses. If you need more than 5,000 licenses, contact your Google sales representative.

Subscriptions are specific to multi-regions. Users who create notebooks in the global region need licenses from a global subscription. Similarly, users who need to keep their notebooks and data in the European Union need licenses from an eu subscription.

There are two subscription tiers for NotebookLM Enterprise:

  • The free-trial tier: With this tier, you get a full-featured, 14-day trial subscription of 5000 licenses.

  • The paid tier: You can buy a monthly subscription or a year-long subscription. Both the monthly and the yearly subscriptions can be set to renew automatically.

Before you begin

Before starting the procedures on this page, make sure that:

  • You have completed the tasks on the Set up NotebookLM Enterprise. This includes granting at least the Cloud NotebookLM User role to any users who you'll license to use NotebookLM Enterprise.

  • You have the following roles:

    • Cloud NotebookLM Admin
    • Discovery Engine Admin

Get a subscription

To get a subscription for NotebookLM Enterprise, do the following:

  1. In the Google Cloud console, go to the Agentspace > Settings > License page.

    Agentspace License

  2. Choose a Multi-region for your subscription. If you don't have compliance or regulatory reasons to locate your data in the US or EU multi-regions, Google recommends that you choose the global region for maximum availability and low latency.

  3. Click Add subscription.

  4. On the Add a subscription for Agentspace page:

    1. Enter the Number of licenses that you want.

    2. Choose the Term for the subscription.

    3. Optional: Click Auto renew.

    4. Select your tier.

  5. Click Add.

Add users and manually assign them licenses

To manually assign licenses to users from a subscription, do the following:

  1. In the Google Cloud console, go to the Agentspace > Settings > License page.

    Agentspace License

  2. Click Add users.

  3. On the Add users page:

    1. Enter the email addresses of the users. Make sure to use the same email address that they'll use to sign in to the NotebookLM Enterprise app.

    2. Select the subscription to assign to those users.

    3. Click Submit.

Add users and assign them licenses automatically

To assign licenses to users automatically when they sign in to the NotebookLM Enterprise app, do the following:

  1. In the Google Cloud console, go to the Agentspace > Settings > License page.

    Agentspace License

  2. Make sure that you have a subscription with enough licenses for the maximum number of users that you expect be signed in to NotebookLM Enterprise at any one time.

  3. Select Assign licenses automatically and then select the subscription.

    A license from this subscription is assigned each time a user who doesn't have a manually-assigned license signs in. If no licenses remain in the subscription, users are shown a message notifying them that they don't have access.

Transfer licenses from expired subscriptions

Users can't sign in to NotebookLM Enterprise if the subscription has expired. There are a couple of approaches to returning sign-in access to them:

Automatically transfer users to an active subscription

To automatically transfer users to an active subscription, do the following:

  1. In the Google Cloud console, go to the Agentspace > Settings > License page.

    Agentspace License

  2. Make sure that you have an active subscription. If you don't have one, get a subscription.

  3. Select Assign licenses automatically and choose the active subscription.

  4. Select Automatically update expired license.

    When a user with an expired license next signs in, they are automatically granted a license in the chosen subscription.

Manually transfer users to an active subscription

To manually transfer users to an active subscription, do the following:

  1. In the Google Cloud console, go to the Agentspace > Settings > License page.

    Agentspace License

  2. Make sure that you have an active subscription. If you don't have one, get a subscription.

  3. Select the users and click Assign different license.

  4. In the Edit Users pane, select the subscription and click Submit.

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