Enabling Hybrid Storage with Egnyte

By Shyam Srinivasan, Egnyte Product Manager

This article discusses integrating Egnyte and Google Cloud Platform (GCP) to easily deploy a hybrid cloud and on-premises model.

Egnyte, a Google Cloud Platform Technology Partner and a 2016 Gartner Magic Quadrant Leader for Enterprise File Synchronization and Sharing (EFSS), offers Google customers the ability to easily create a hybrid SaaS file sync and share infrastructure that harnesses the power and flexibility of GCP services with the security and centralized IT administration of on-premises content management.

With Egnyte Connect, customers who require that some content remain on-premises and who must avoid a "cloud-only" model can easily use Google Cloud Storage in addition to their on-premises storage.

Egnyte delivers EFSS services that anticipate IT and business needs, so users can easily, securely, and intelligently access and share files stored on premises and in Cloud Storage. Egnyte provides unparalleled flexibility, unified visibility, and centralized control over data to facilitate collaboration and to optimize legacy and future infrastructure investments. Egnyte Connect also works with G Suite.

Integrating GCP with Egnyte Connect

Enterprise organizations often need to collaborate on very large files, such as videos, construction blueprints, or medical imagery. Storing these file types in the cloud might result in undesirable latency using a pure cloud storage approach, and potentially business disruption if Internet connectivity is lost. The problem is compounded for geographically dispersed organizations, where some locations might have an unreliable or narrow pipe to the cloud.

Egnyte's hybrid deployment model offers the option to deploy an on-premises storage device located at each of the user facilities which is connected through Egnyte's Storage Sync product to the cloud. Content stored in a public cloud is synchronized through Egnyte to this on-premises storage. As a result, access to content is real-time and reliable. Users based in different locations can collaborate on their content while maintaining version control and having access to the most recent content.

Large, unwieldy files are not the only concern of companies with hybrid model enterprise file sync and share needs. Additional considerations include regulatory or compliance requirements, or business continuity requirements that ensure the organization can function if internet connectivity is disrupted.

Companies that are interested in a hybrid model want:

  • The cloud as a file server for a portion of their corporate data
  • Collaboration on sensitive files with strong IT control and administration
  • On-premises storage seamlessly synchronizing with cloud storage
  • A single location to view, manage, and access on-premises and cloud data

Visualizing the architecture

The following diagram illustrates a hybrid storage solution using Cloud Storage and Egnyte Connect.

image

Estimating costs

There is no additional charge for customers to download the app that integrates Egnyte Connect to a new or existing Cloud Storage account, but you must have paid subscriptions to both Egnyte Connect and Cloud Storage before you start your integration.

Egnyte is typically priced as a SaaS solution, with monthly per user subscriptions starting at $8. For more information on Egnyte Connect pricing, visit the Egnyte website.

Deploying the architecture

This section walks you through getting a trial Egnyte account and setting it up, creating a new storage bucket and service account in Cloud Storage, and integrating the two products. Cloud Storage administrators can get started by creating a Egnyte Connect trial account for use with Cloud Storage. Existing Egnyte customers who are interested in using Cloud Storage should contact Egnyte customer support to proceed.

Setting up a Cloud Storage bucket and service account

  1. Create a new storage bucket and service account in Cloud Storage to be used with Egnyte. Click Create Bucket in the Storage section of the Google Cloud Platform Console.

    image

  2. Choose the storage class and location that suit your needs, and then click Create in the lower left of the pane to proceed.

    image

  3. After you've added a new storage bucket, navigate to the IAM & Admin section of the Cloud Platform Console and create a new service account:

  4. Then select Create Service Account:

    image

    Keep the following requirements in mind when you create the service account:

    • The service account must have the Storage Admin role. This can be configured in the Role of the service account. Note that you may need to scroll down to see Storage in the menu.
    • The key type for the service account must be JSON.

    image

    After you create the service account, the private key downloads automatically.

  5. Make a note of the key location. You'll use it later.

Creating an Egnyte Connect trial account

Visit the Egnyte Free Trial page to create an Egnyte Connect trial account. Be sure to activate your new account using email before moving on.

Configuring Egnyte and Cloud Storage

  1. Log into your Egnyte Connect account. The first time you log in, you are prompted to configure your Google Storage settings. This is a mandatory step that must be completed before you can begin using Egnyte Connect.

  2. Click Go to Google Configuration in the dialog to proceed.

    image

    The Storage Provider section in your account's settings opens. You can find this section under Settings > Configuration > Security & Authentication.

  3. Enter the storage bucket and private key from Google Cloud Storage that you created earlier.

    You'll need to copy/paste the JSON from the private key into the Service Account Private Key JSON field in Egnyte. Make sure the bucket name matches the one configured in the Cloud Platform Console.

  4. Click Save when you're ready to proceed. You will see a checkmark next to the Saved button if your Cloud Storage settings have been accepted:

    image

You're ready to begin using Egnyte Connect. Check out the Egnyte Getting Started guide for some useful resources to kickstart your trial.

Reviewing security features

Egnyte takes a holistic view of account security and breaks it down into four components: user, device, content, and network security.

User security

Egnyte ensures strict user and login enforcement, including SAML 2.0 Single Sign-On (SSO), Active Directory, and two-factor authentication. Additional user security comes from subfolder permissions, minimum password length and strength, password rotation, password history, account lockout, and more to ensure that only users with the right credentials can access data.

User security components:

  • Active Directory integration
  • Google Single Sign-on Using OpenID, Active Directory Two-Factor Authentication
  • Read/Write/Delete/Owner folder
  • Subfolder permissions
  • Guest access roles
  • Password rotation
  • Minimum password length and strength

Device security

The rapid increase in mobile usage has enabled significant productivity gains, but it has also created potential security concerns. To address these concerns, Egnyte Connect features a comprehensive set of tools specifically for mobile users.

Egnyte delivers additional options including mandatory passcodes, idle-timeout settings, and automatic file wipe after a set number of incorrect passcode attempts. Administrators can also control whether files can be downloaded for offline access, and if a device is stolen, the employee or administrator can remotely wipe the offline files in the Egnyte application.

Additional security features include local encryption and certificate-based device trust, so only authorized devices are allowed to access files.

Device security components include:

  • Passcode use enforcement
  • 256-bit AES on-device encryption
  • Remote-wipe for mobile & desktop clients
  • Trusted device
  • Offline file access controls
  • Automatic offline file expiry

Content security

Protecting files when they are at-rest sitting on a hard drive is as important as when they are being accessed. Egnyte Connect addresses this by using 256-bit AES encryption and storing the encryption key in a secure key vault in a completely separate, decoupled database. In addition, multiple domains can be used, each with unique encryption keys to further isolate and protect content. And for greater security, Egnyte can be configured so that files and metadata reside and can be accessed only on-premises and never touch the cloud.

Content that is stored at-rest in Google Apps storage accounts is encrypted using the same standards as other documents stored in Google Drive.

Content security components include:

  • Tier III SSAE 16 compliant data centers
  • Data center redundancy
  • Crypto-shredding of deleted files
  • Physical premises and rack security
  • Network redundancy
  • Available customer-managed encryption key solutions

Network security

Egnyte takes a multi-layered approach to network security. First, data is encoded during transmission using 256-bit AES encryption. ICSA-certified firewalls are deployed to police the traffic between the public networks and Egnyte's data center servers. SSL encryption and a network Intrusion Prevention System (IPS) to monitor and block hackers, worms, phishing, and other infiltration methods are also incorporated.

Egnyte network security details include:

  • 256-bit AES encryption in transit
  • Network Intrusion Prevention System
  • ICSA-certified firewalls
  • Third-party security audits
  • Real-time network monitoring
  • Network security experts on staff

Next steps

Monitor your resources on the go

Get the Google Cloud Console app to help you manage your projects.

Send feedback about...