DLT and Orbitera provide government agencies with in-depth information about their cloud use, helping them provide better services to citizens

Government agencies and nonprofits have been rushing to the cloud for many of the same reasons that enterprises have: to reduce costs, free up time spent managing infrastructure, and gain access to powerful tools that can help them better run their organizations. But once agencies make the move, they can have a difficult time getting an accurate picture of exactly which cloud services they’re using and how much they pay for them. This makes it difficult to plan budgets and then allocate cloud charges against them.

DLT Solutions, Inc. (DLT), a cloud-services reseller solves this problem by helping government agencies and nonprofits manage their cloud deployments. A primary service is untangling complex billing structures and invoices to give agencies a better way to control and manage their cloud-related finances. In the past, DLT staff did this manually by extracting information from invoices and entering monthly billing data in Excel spreadsheets for its 1,200 customers, and then reissuing them to their customers — a costly, labor-intensive effort.

DLT needed a solution that would automate the process and provide the information to its customers quickly and inexpensively. It also wanted to free up capacity for its staff so that they could take on additional customers and offer new, value-added services to grow its business.

DLT compared three solutions for supporting its cloud commerce needs and chose Orbitera because it provided the most accurate and comprehensive solution, was easy to implement and is comprehensible enough to enable growth into new business areas such as marketplace and multi-cloud. Orbitera also provided the clearest information about invoices and offered the best customer service. Google-owned Orbitera reduces the complexities in acquiring and using cloud-based services.

“We chose Orbitera because it does the best job of making sense of our customer’s billing information. We also had confidence that they would incorporate our feedback to add new services we might need in the future. And they were enthusiastic about earning our business and offered great customer service.” — Gary Danoff, Senior Vice President of Corporate Sales and Strategy, DLT

Better invoice data, provided more quickly

Because of the way most cloud platforms charge for their services, DLT doesn’t receive an individual invoice for each of its customers. Instead, information for all customers is combined in nine master DLT accounts. Before moving to Orbitera, DLT staff had to examine these nine accounts and manually determine which charges applied to which customers, then create 1,200 invoices for them.

Orbitera solves the problem. It updates invoices on the same schedule as each cloud provider, which can be as frequent as every four hours. DLT’s clients get the most up-to-date invoicing via a console, and can closely track the cloud services they use and how much they pay for each. Many of DLT’s customers use multiple clouds, and the console allows them to view their services and costs across all these platforms.

DLT clients can now make informed decisions about how to better use cloud services. They can cut back on services if they are too expensive, and increase the use of others if they are more cost-effective. They can also better budget and plan for the future. Helping public agencies make better use of the cloud leads to better government services for citizens. Agencies can experiment with pilot projects, gauge how successful they are, and launch those that help the public most — for example, using smartphones, machine vision and artificial intelligence to recognize manhole covers that need repair.

“With Orbitera, we can more easily provide accurate and timely cloud billing information to our clients. Our clients use that information to better predict their cloud needs now and in the future. And at DLT we use that information to recommend what services our clients should consolidate, and what new services they could buy,” Danoff says.

Increasing business, holding down costs

Orbitera has helped DLT to improve its bottom line. Because employees no longer need to manually create invoices, DLT has the capacity to add new clients while offering more value-add services to existing ones. Thanks to the better services Orbitera helps DLT provide, Danoff says the company can more easily attract new clients while increasing current client loyalty. DLT’s cloud business has grown 22 percent year-over-year because of the strategic services it can provide to customers, and DLT says Orbitera played a key role in that growth.

“Our clients are in the public sector, so cost, transparency and security are of the utmost importance for them. Orbitera helps us provide all that, and gives our customers the comfort of knowing they’re in the right hands, on a platform and brand they know and can trust” says Danoff.